Venus 7000: How do I use proof of play reporting

• Use Run Time Logging in Venus® 7000.

• Product: DMP-7000 or Venus 7000
• Component: V7 RTL POP -Run Time Logging Proof of Play Reporting
• Control System:

Note:  A sequence will not be available for customer and file association unless it has been played at least once from the Venus® 7000 display program.

1.  In the Venus® 7000 shell, click on the Configure button and then click on the Signs tab.
2.  Double click on the sign or select the sign and click the Edit Sign button.
3.  In the Sign Configuration window, click the Advanced tab and verify the Enable RTL check box is marked, as shown below.
     

4.  Click the OK button.
     Note: Steps 5 through 13 are relevant only if data from All Sport 5000 is desired for correlation with Run Time Logging Reports, such as what inning or period and main clock time a file is displayed.  If this information is not desired, skip to step 14.
5.  Click on the RTD Inputs tab.
6.  Double click on the first input or select the first input and click the Edit Input button.

     
7.  Enter a name for the input in the Name field, and then select the Source Type UDP/IP Socket then select the correct ITF.

     
8.  Click the OK Button.
9.  Select the RTL tab.
10.  Select Input1 and click the Edit RTD button.
     
11.  Select Input1 from the drop down.
12.  Select the correct Field Name.

1. Standard Selections for Hockey
   1. RTD1 = Main Clock Time (mm:ss/ss.t)
   2. RTD2 = Period Text ('1st', 'OT', 'OT/2')
   3. RTD3 = Period
   4. RTD4 = Period Description ('End of 1st')
2. Standard Selections for Basketball
   1. RTD1 = Main Clock =0 (' ' or 'z')
   2. RTD2 = Period Text ('1st ', 'OT  ', 'OT/2')
   3. RTD3 = Period
   4. RTD4 = Period Description ('End of 1st  ')
3. Standard Selections for Baseball
   1. RTD1 = Main Clock Time (hh:mm/mm:ss/ss.t )
   2. RTD2 = Inning Text ('1st ', '2nd ', '3rd ')
   3. RTD3 = Inning
   4. RTD4 = Inning Description ('Top of 1st  ')
4. Standard Selections for Football
   1. RTD1 = Main Clock =0 (' ' or 'z')
   2. RTD2 = Quarter Text ('1st ', 'OT  ', 'OT/2')
   3. RTD3 = Quarter
   4. RTD4 = Quarter Description ('End of 1st  ')

13.  Click OK to return to the Venus® 7000 Shell.
14.  Restart the sign service. 
15.  To test the database, click the Diagnostics button from the Venus® 7000 shell.
16.  Click on the RTL tab.
17.  Click on the Test RTL button and verify data is present in the database. 

18.  Click the OK button.
19.  Play the desired file from the Display program on the sign enabled for RTL. Allow the file to play completely through.

20.  The configuration is now complete.

Run Time Logging Database Management
RTL Database Management is the application where customers are added, files are associated with those customers and run time reports are created. The V7RTLPOP application is located in the V7000 folder on the C:\ or D:\ drive. The V7RTLPOP might also be found by navigating to Start->All Programs-> Venus 7000->RTLPOP.

Billing Header Info
"Billing Header Info" is information used in choosing a home team for game entry and a venue in generating reports. This information can also be used for report headers. This information is not customer specific, rather site, venue or team specific.



1.  Open the V7RTLPOP and in the menu bar, select "Configure" then select "Billing Header Info".
2.  Click on the "Billing Header Info" button.
3.  Add a new customer by clicking "Add Record" and then filling in the fields with the appropriate information.
4.  When all the information has been entered, click the "Update Record" button to save the customer information.
5.  To modify an existing customer, use the "<<" and ">>" buttons to scroll through and find the appropriate record.
6.  Change the information in the desired field(s) and click the "Update Record" button to save the customer information.
7. To delete a record, navigate to the record as described above and click the "Delete Record" button.

Game Entry
"Game Entry" is used to set game times and teams for tracking sequences run during games for Sports Reports.



1.  From the Home screen, click on the "Configure" button then click on the "Game Entry" button.
2.  Select a Home Team using the drop down box.
Note: Home Teams are added as described in the "Billing Header Info" section above.
3.  Select the appropriate sport using the drop down box.
4.  Changing the "Games Played After:" date will bring up any games that have already been added for those dates. 5.  Games can be edited or deleted by clicking "Edit Game" or "Delete Game" buttons.
6.  To add a new game,  select "Add Game" and fill in the fields with the appropriate information.
7.  When finished, click the "Submit" button.
        a.  Click the "Cancel" button to prevent the addition of a new game.
        b.  Clicking the "Exit" button closes the program entirely.
        c.  "Home" returns the program back to the "Customer Game Time", "Report" and "Configure" options.

Add / Edit Customers
1.  From the Home screen, click on the "Configure" button, then the "Customer" button.
2.  Add a new customer by clicking "Add Record" button and filling in the fields with the appropriate information.
3.  When all the information has been entered, click the "Update Record" button to save the customer information.
3.  To modify information on an existing customer, use the "<<" and ">>" buttons to find the appropriate record.
4.  Change the information in the selected field and click the "Update Record" button to save the customer information.
5.  To delete a record, navigate to the record that is to be deleted and click the "Delete Record" button.

Note: This also deletes any file associations that have been made to the customer.

Associate Files with Customers
This is section is for assigning ownership of files to certain customers, so that when they are played a customer can be billed for the played file.



1.  Click the "Report" button and then click the "File Association" button.
2.  Choose a customer name from the drop down list.
3.  Select the file(s) from the "Unassociated Files" box on the left side of the window and click the "Add" button.
        a.  After the file has been added to a customer, it is removed from the "Unassociated Files" list because only one customer can be assigned to a specific file at a time.
5.  If no files are available for association in the "Unassociated Files" list, then all the files that have been played are owned by a customer.
6.  The "Associated Files" Section displays what files are associated with which customer. Selecting a new customer from the drop down box will display all files associated with that customer. 
7.  To remove files owned by a customer, choose the customer from the drop down box
8.  Select the file to be removed from the "Associated Files" list on the right side of the window.
9.  Click the "Remove" button. This will remove the file from the customer, and place it in the "Unassociated Files" list. The file can now be added to a different customer.

Generate Reports
Options for Sports and Commercial reports are available.
        a.  The Sports report utilizes divisions for quarters or periods.
        b.  The Commercial report is more continuous without game sections.



Commercial Reports
1.  Click the "Generate Report" button.
2.  Select the appropriate Venue from the drop down box.
3. Choose "Commercial Report".
Note: Venues are added as described in the "Billing Header Info" section above.
3.  Choose a Company to generate a report for from the drop down box.
4.  Select a specific sign or all signs, as appropriate, from the drop down box.
5.  Choose a report template and then modify the date range filter.
6.  Click "Submit" button.

Sports Reports
1.  Click the "Generate Report" button.
2.  Choose "Sport Report".
3.  Choose "Detail Report" or "Summary Report".
        a.  Detailed Reports show each file that has been played and is not divided into inning, quarter, period, half, etc.
        b.  Summary Reports do not show all of the individual files, just the time that a customer's files have been played and is divided into inning, quarter, period, half, etc.
4.  Choose the appropriate Home Team.
Note: Teams are added as described in the "Billing Header Info" section above. 
5.  Choose the appropriate sport from the drop down box.
6.  Choose a Company to generate a report for from the drop down box. 
7.  Select a specific sign or all signs, as appropriate, from the drop down box.
8.  Choose a report template and then modify the date range filter.
9.  Click "Submit" button.
Note: Reports can be saved as both PDFs and Excel documents.

Detail Report Example

Summary Report Example